ESSENCE OF ROLE- Key Responsibilities

Invoice processing

• Ensure all invoices are properly matched to credit notes and purchase orders (3 way match)
• Identify purchase order requirements
• Process and clear down payment requests
• Create recurring payment document
• Manage goods received not invoices and vice versa
• Update vendor data

Data entry

• Scan documents (POs, Credit Notes and Delivery Notes)
• Interpret documents pertaining to terms and conditions of trade/ sale
• Archive Document
• Manual entry if scanning solution is unable characters

Payments processing

• Run automatic payment
• Create payment proposal
• Send payment file

Query handling

• Clarify unreconciled payments (retrospective payment)
• Follow up outstanding/incomplete invoices with vendors by email/ fax/ telephone and track the follow up process
• Handle vendor queries
• Manual input into system when mismatch in purchase orders

Quality Assurance & SLA Compliance

• Ensure high level of accuracy in Invoice processing
• Resolve queries (internal and external) related to invoices within defined turnaround time
• Adherence to process SLAs
• Participate in process improvement initiatives to increase efficiency in invoice processing

SOX compliance and Internal controls

• Maintain documents relating to SOX Compliance and Internal Controls

Teamwork & Communication