What are the Key Deliverables in this role?

Audit Coordination & Execution

• Collaborate & receive the monthly audit schedule from relevant stakeholders.
• Map Distribution Bases (DBs) to audit agencies, coordinating initial assignments.
• Share DB details with audit agencies and obtain confirmation of exact audit dates from each agency.
• Upload confirmed audit dates and agency mappings into the MAVIC platform for tracking and execution.
• Share auditors' MAVIC login credentials with concerned agencies & ensure DB-Auditor tagging’s are complete before the start of each audit to ensure seamless system access.
• Ensure auditors reach DB points on scheduled dates, initiate audits in MAVIC within the grace period and properly close audits post-completion.
• Ensure no cancellations occur after auditors arrive at DB locations. For Canceled audits, ensure the correct reason is captured in MAVIC for record and analysis.

Reporting, Tracking & Post Audit Activities

• Track and report on the status of all DB audits, highlighting exceptions or delays.
• Maintain comprehensive records in MAVIC of audit schedules, progress and completion across all DB points.
• Provide regular updates to stakeholders on audit status and compliance.
• Post completion of audits, coordinate with the logistics team to facilitate timely pick-up of expired stock from DB points.
• Share accurate data with logistics regarding which DBs have completed audits and the quantity of bags to be picked up.

Vendor & Commercial Management

• Support in finalizing commercials and agreements with audit agencies.
• Prepare Annual Operating Plan (AOP) budgets for audit activities; track expenses month-on-month against budgeted amounts.
• Generate Purchase Orders (POs) for audit agencies as per approved commercials and share with vendors.
• Receive invoices from audit agencies post-audit, verify man-day charges and approved incidental expenses.
• Create Service Receipt Notes (SRNs) and process invoices for timely payment, ensuring accuracy and compliance with internal timelines.

Process Improvement & System Usage

• Drive adoption and effective use of MAVIC platform for scheduling, tracking, and closing audits.
• Complete Audit agency life cycle (onboarding & deactivate) in MAVIC on timely manner.
• Identify process improvement opportunities in audit coordination or vendor management; recommend digital solutions where applicable.

What are the Desirable success factors for the Role ?

• FMCG environment or related industry experience.
• Ability to co-ordinate with various stakeholders & handle vendor management.