What are the Key Deliverables in this role ?

Financial Outcomes

• Corporate Governance Compliance: Ensure compliance with all applicable laws, regulations, and corporate governance guidelines, including but not limited to the listing rules, securities laws, prevention of Insider Trading regulation and corporate governance code.
• Regulatory Filings and Disclosures: Prepare and submit all necessary filings and disclosures to relevant regulatory authorities, such as annual returns, statutory filings, and announcements, within the prescribed timelines.
• Statutory Compliance: Ensure compliance with statutory requirements related to corporate secretarial matters, such as maintenance of registers, updating of statutory records, and adherence to statutory reporting obligations and timely updating website of the Company related to corporate secretarial matters.

Customer Service

• Shareholder Communication: Manage shareholder communication and redressal of grievances, including the preparation and distribution of annual reports, notices, circulars, and other communications in compliance with regulatory requirements.
• Stakeholder Management: Foster strong relationships with internal stakeholders, registrar and transfer agents, and various departments, to ensure effective coordination and collaboration in all corporate secretarial matters
• IEPF Matters: Solely responsible for handling all matters relating to IEPF Matters and settling the claims received from shareholders

Internal Processes

• Board and Committee Support: Preparation of agendas, and meeting minutes .
• Corporate Actions and Transactions: Support the execution of corporate actions and transactions, such as mergers, acquisitions, capital raisings, and dividend distributions, ensuring compliance with relevant regulations and documentation requirements

Innovation and Learning

• Insider Trading Regulation Compliance & Material Event  Awareness .

What are the Critical success factors for the Role ?

• Qualified Company Secretary and bachelor’s degree in Law (desirable not mandatory).
• 4-8 years in a corporate secretarial role within a large listed company
• Excellent organizational and communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in office software applications.
• Flexibility to adapt to changing priorities and work effectively in a fast-paced environment

What are the Desirable success factors for the Role ?

• Strong understanding of Companies Act, Listing Regulations, Insider Trading and Takeover laws and securities laws applicable to listed companies
• Excellent organizational and time management skills with the ability to manage multiple priorities and meet deadlines .
• Good communication skills and stakeholder management capabilities
• Familiarity with the dealing with Senior Management